HR & Payroll Specialist

Location: Kielce, Poland
Type: Full-time, office based

We are currently seeking a dedicated and experienced HR & Payroll Specialist to join our client’s team. This position plays a key role in managing human resources documentation, payroll processes, and employee data, contributing to a well-organized and compliant HR function in a dynamic, international environment.

Key responsibilities

• maintain and manage employee personnel files and documentation,
• calculate salaries and prepare payroll reports,
• oversee time and attendance tracking, and manage employee absences,
• communicate and coordinate with external institutions (ZUS, Tax Office),
• prepare and manage employment agreements, annexes, and registration documents,
• calculate variable pay components and commission structures,
• create and update job descriptions and organizational charts,
• prepare official documentation required for audits or legal procedures,
• ensure compliance with labor law and internal HR policies,
• participate in the annual audit process.

Requirements

• higher education in Human Resources, Economics, or a related field,
• minimum 5 years of HR experience, on a similar position,
• native/fluent Polish and fluent English – both written and spoken (mandatory), minimum B2,
• strong knowledge of Polish labor law and social insurance regulations,
• proficiency in payroll software and MS Office tools,
• excellent organizational and analytical skills, attention to detail,
• strong interpersonal and communication skills,
• discretion and a high sense of responsibility.

We offer

• friendly and supportive work atmosphere in a small, collaborative team,
• opportunities for growth in an international environment,
• independent role in a rapidly growing organization,
• daily use of English in internal communication,
• attractive salary and competitive benefits package,
• performance-based bonus system.